Question 1

What is Bvodo?

Accepted Answer

Bvodo is a spend management platform that combines expense management, business travel booking, and accounting integration in one place. It syncs directly with QuickBooks and provides fast employee reimbursements.

Question 2

How fast are expense reimbursements with Bvodo?

Accepted Answer

With Bvodo, employees can receive reimbursements in 1-2 business days via bank transfer, or within minutes using instant payout to a debit card. No more waiting 2+ weeks for expense reimbursements.

Question 3

Does Bvodo integrate with QuickBooks?

Accepted Answer

Yes, Bvodo integrates directly with QuickBooks Online. Expenses automatically sync as bills with proper GL account mapping, class tracking, customer/project assignment, and department coding. No manual data entry required.

Question 4

Can I book business travel through Bvodo?

Accepted Answer

Yes, Bvodo includes built-in business travel booking for flights and hotels. Employees can search and book travel without switching apps, and all travel expenses are automatically tracked in the same platform.

Question 5

What is expense coding in Bvodo?

Accepted Answer

Expense coding lets organizations create custom categorization fields (like Client, Project, Department, or Cost Center) that employees select when submitting expenses. These fields sync directly to QuickBooks as Class, Customer, or Department references for accurate cost allocation.

Question 6

How does Bvodo compare to Concur or Expensify?

Accepted Answer

Bvodo offers similar expense management features but with deeper QuickBooks integration, faster reimbursements (including instant payouts), and built-in travel booking. It's designed to be simpler and more affordable for small to mid-size businesses.

Question 7

How do expense coding fields work in Bvodo?

Accepted Answer

Bvodo supports up to 3 custom coding fields per organization. You can create hierarchical fields (e.g., Client → Project) where child options filter based on parent selection. Fields can pull values directly from QuickBooks (Classes, Customers, Projects, Departments) or be manually defined. When expenses sync to QuickBooks, these fields map to ClassRef, CustomerRef, or DepartmentRef for accurate cost allocation and reporting.

Question 8

What is the best expense management software for startups?

Accepted Answer

For startups, Bvodo is ideal because it offers a free tier with core features, requires no complex setup, and scales as you grow. Startups benefit from instant reimbursements (keeping employees happy), automatic QuickBooks sync (saving accounting time), and built-in travel booking (no separate corporate travel tool needed). It's designed to be simple enough for a 5-person team but powerful enough for growing companies.

Question 9

What is the best expense tracking app for small businesses?

Accepted Answer

Bvodo is built specifically for small and mid-size businesses (SMBs). Unlike enterprise tools like Concur that are complex and expensive, Bvodo offers straightforward expense submission, receipt capture, multi-level approvals, and direct QuickBooks integration at an affordable price. SMBs particularly value the fast reimbursements and elimination of manual data entry between expense reports and accounting.

Question 10

Does Bvodo work for Canadian businesses?

Accepted Answer

Yes, Bvodo fully supports Canadian businesses. It handles CAD currency, supports Canadian bank accounts for employee reimbursements via Stripe Connect, integrates with QuickBooks Online Canada, and includes GST/HST considerations. Canadian employees can receive expense reimbursements directly to their Canadian bank accounts in 1-2 business days.

Question 11

Can I use Bvodo for expense management in Canada?

Accepted Answer

Absolutely. Bvodo is available in Canada with full support for Canadian dollars, Canadian bank payouts, and QuickBooks Online Canada integration. Many Canadian startups and SMBs use Bvodo to manage employee expenses, book business travel, and sync everything to their Canadian QuickBooks company file automatically.

Question 12

How does Bvodo handle GL account mapping?

Accepted Answer

Bvodo lets admins map each expense type (Food & Dining, Transportation, Software, etc.) to specific QuickBooks expense accounts. When an expense syncs, it automatically posts to the correct GL account. This eliminates manual categorization and ensures consistent, accurate bookkeeping without any double entry.

Question 13

What expense categories does Bvodo support?

Accepted Answer

Bvodo includes common expense categories like Food & Dining, Transportation, Mileage, Per Diem, Lodging, Events & Entertainment, Supplies & Equipment, Technology, BYOD, Training & Education, Software & Subscriptions, Telecom & Internet, and Other. Each category can be mapped to your QuickBooks chart of accounts for automatic syncing.

Question 14

How does Bvodo compare to Pleo?

Accepted Answer

While Pleo focuses on corporate cards, Bvodo takes a reimbursement-first approach that works better for companies where employees use personal cards or need per diem and mileage tracking. Bvodo offers deeper QuickBooks integration with GL account mapping, expense coding fields, and hierarchical categorization. Plus, Bvodo includes built-in business travel booking that Pleo doesn't offer.

Question 15

Is Bvodo better than Pleo for expense management?

Accepted Answer

Bvodo is better for companies that need strong QuickBooks integration, employee reimbursements, and business travel booking in one platform. Unlike Pleo's card-centric model, Bvodo handles out-of-pocket expenses, mileage, per diem, and receipt-based reimbursements with instant payouts to employee bank accounts or debit cards.

Question 16

How does Bvodo compare to Float?

Accepted Answer

Float focuses on corporate cards and cash flow management, while Bvodo is built for comprehensive spend management including expense reimbursements, travel booking, and accounting integration. Bvodo offers instant reimbursements to employee bank accounts, hierarchical expense coding, and native QuickBooks sync—features that complement or replace card-based solutions like Float.

Question 17

What is the best Pleo alternative for small businesses?

Accepted Answer

Bvodo is a strong Pleo alternative for small businesses that prefer reimbursement-based expense management over corporate cards. Bvodo offers faster employee payouts (instant to debit card), deeper QuickBooks integration, custom expense coding fields, and built-in business travel booking—all at a more affordable price point for SMBs.

Question 18

What is the best Float alternative in Canada?

Accepted Answer

Bvodo is an excellent Float alternative for Canadian businesses. It supports CAD currency, Canadian bank payouts, and QuickBooks Online Canada. Unlike Float's card-focused approach, Bvodo handles all expense types including out-of-pocket reimbursements, mileage, per diem, and travel bookings—syncing everything automatically to your Canadian QuickBooks.

Question 19

Does Bvodo offer corporate cards?

Accepted Answer

Bvodo focuses on expense reimbursements and travel booking rather than corporate cards. This approach works well for companies where employees prefer using personal cards for points/rewards, or where issuing corporate cards isn't practical. Employees submit expenses and receive fast reimbursements (1-2 days standard, or instant to debit card).

Why Teams in SMBs Are Switching from Concur & Expensify in 2025

The Hidden Costs of Legacy Expense Tools

Reimbursement Delays

Admin Overhead That Scales Poorly

Clunky Mobile Experience

Pricing That Doesn't Scale

Lack of Real-Time Visibility

The New Standard: Speed, Simplicity, and Real-Time Control

What sets modern alternatives apart:

Why the Switch Is Accelerating in 2025

Ready to See the Difference?

Bvodo Team

Canadian Teams Are Still Waiting Weeks for Reimbursements in 2025